Interim Manager, Property and Corporate Services, Nordic Region
Interim Search has been entrusted with the task of appointing an Interim Property and Corporate Services Nordic Manager for the Swedish division of an international company.
In this role, you will have overall Nordic responsibility for the company’s facilities, security, and office services (Facilities Management) in Sweden, and you will coordinate with local Office Managers in Finland, Denmark, and Norway. You will combine a strategic approach to procurement, compliance, and supplier contracts with operational and business-oriented leadership. The role reports directly to the COO Nordic and also includes managing reception services and working closely with IT, project management, and security functions.
Main duties:
- Facilities Management & Property Operations: Oversee and coordinate day-to-day property operations and maintenance, and manage communications with property owners and landlords. Ensure prompt incident response regarding ventilation/climate control, sun protection, and general property matters.
- Work Environment & Sustainability: Ensure compliance with local laws and regulations regarding health and safety (SAM/work environment). Lead efforts to improve the physical work environment in consultation with management and relevant stakeholders, and ensure that environmental requirements and standards are maintained.
- Security & Risk Management: Develop and implement safety procedures for employees and visitors. Be responsible for evacuation plans, fire safety inspections (SBA), physical access control, and regular checks (e.g., CCTV). Collaborate with IT on alarms and emergency preparedness, and lead follow-up and corrective actions after security audits in accordance with Group standards.
- Procurement & Supplier Management: Operatively and proactively manage procurement processes for goods and services for office operations. Negotiate supplier contracts, ensure budget compliance, and monitor the quality and cost-effectiveness of external service providers.
- Office Services & Coordination: Coordinate and manage office operations (cleaning, catering, maintenance, etc.) and lead and support the reception desk and inventory management/office supplies. Coordinate efforts with local Office Managers in the other Nordic countries.
- Internal Collaboration & Project Management: Lead internal facility and change management projects in close collaboration with the project organization and the Group’s IT organization.
To be eligible for the role:
- Extensive experience in a similar role within Facilities Management / Corporate Services / Property Management, preferably from an international or financial organization with strict security requirements.
- Experience in coordinating activities across the Nordic region and a solid understanding of local and real estate issues in the Nordic region.
- Very accustomed to procurement, contract negotiation, and cost management by external FM services and vendors.
- Strong expertise in physical security, systematic fire safety work (SBA), and occupational health and safety issues.
- Fluency in Swedish and English, both in speech and in writing (English is the Group's official language).
- As a person, you are self-motivated, proactive, and accustomed to combining a strategic perspective with practical problem-solving. You are communicative, service-oriented, and accustomed to building strong relationships at all levels of an organization.
About the process
The assignment involves 100 % positions, is set to begin shortly, and is expected to last 6 months. We will present candidates to the client on November 3, and interviews with the client will take place thereafter.
Are you available for a new assignment and does this description sound like you? Apply now!!
