Office Coordinator

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Company

Interim Search Inc.

Location

Stockholm

Start

As soon as possible

TILLSATT

Become part of Sweden's fastest growing recruitment company!

Since its inception in 2012, Interim Search has grown from a micro-company with a hotel lobby as its office to one of Europe's fastest-growing companies (ranked 620th on the Financial Times list of Europe's 1000 fastest-growing companies in 2021) and the largest in Sweden in our niche – Interim Management. We have received a number of awards over the years, including Gazelle Company by Dagens Industri and Super Company by Veckans Affärer.

Behind our success are two founders and a team of 24 employees spread across our regional offices in Stockholm, Gävle, and Gothenburg. We are incredibly grateful and proud of our journey, but look forward to growing even more in 2022. Maybe you will be the next person to contribute to the team?

We are looking for an Office Coordinator to be based at our head office at Karlavägen 73 in Stockholm. You will play an important role in enabling us to deliver quickly and accurately to our customers, and will provide support to our experienced recruitment consultants and other driven colleagues.

Interim Search specialises exclusively in interim management and helps clients find temporary managers and specialists for business-critical needs. Our work is characterised by a sophisticated methodology that enables us to deliver the most suitable candidates on the market to our clients in as little as 48 hours. Interim Search currently has a turnover of SEK 160 million, consists of 26 employees, and has offices in Stockholm, Gothenburg, and Gävle. At the time of writing, we employ 150 interim consultants who are on assignment with our clients. Our clients mainly consist of private companies of varying sizes and from different industries.

Duties and responsibilities:

The main part of the role is to support recruitment consultants in creating candidate presentations for the final candidates we present to clients.
Manage applications in our CRM system
Manage office purchases – everything from food to hardware and office furniture
Create a pleasant office environment for customer and candidate meetings
Arrange lunch meetings and small events
Make preparations and manage bookings for internal conferences
Responsible for gifts, thank-you gifts, and other gestures of appreciation for employees
Order and mail Christmas cards, Christmas gifts, and other gifts to customers and candidates
Manage contact with suppliers such as cleaning companies and security companies

Who we are looking for:

You have several years of professional experience, preferably in a service-oriented role.
You are a curious and flexible person who thrives in a fast-paced and dynamic environment.
You are quick, efficient, thorough, and skilled at organizing and structuring.
You can switch between structured and more operational tasks.
You are a positive and sociable person who enjoys meeting people.
You express yourself well in speech and writing and have good communication skills.

About the process:

We would like to have the right person in place as soon as possible, so please send your application by February 21 if you are the person we are looking for.

Responsible for the recruitment process is Natalia Westin.