Interim Search has been entrusted with appointing an experienced and driven Interim Executive Assistant to a listed international company headquartered in Stockholm.
This is a central role in which you will provide comprehensive administrative support to the company's management team. Your task will be to ensure smooth daily operations, effective time management, and professional handling of both administrative and practical tasks. You will report to management and play a key role in supporting the management team and the board of directors.
Main responsibilities
- Administrative support to the management team: Manage calendars, schedule meetings, and coordinate business trips. Handle document management, expenses, and ongoing administrative tasks.
- Annual planning and meeting coordination: Coordinate annual planning for the management team and board of directors. Write meeting agendas, compile presentations, and, if necessary, take minutes.
- Office responsibilities: Responsible for all aspects of the Stockholm office, including daily facilities, events, and supplier management. Develop and maintain the office's service offering and manage the annual office budget.
- Support for the board: Assist board members with travel, accommodation, and venue bookings for meetings.
To be eligible for the role
We are looking for a highly experienced and professional executive assistant with at least 5-10 years of relevant professional experience. You have high integrity, excellent judgment, and enjoy working in a dynamic environment.
- Extensive experience working as an Executive Assistant.
- Strong organizational, planning, and problem-solving skills with a high level of attention to detail.
- Ability to handle change and prioritize effectively in a fast-paced environment.
- A professional and service-oriented approach to both internal and external stakeholders.
- Excellent communication skills, both spoken and written, in Swedish (or another Nordic language) and business English.
- Experience in handling large volumes of data.
About the assignment
The position will be filled immediately and is expected to last approximately six months on a full-time basis, based at the office in Stockholm.
For the right candidate, the assignment may lead to permanent employment.
The process
We will present candidates at the end of week 40, with customer interviews scheduled for the following days.
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- Location: Stockholm
